Financial Administrator: Legal Fees (2 Years Fixed Term Contract)
Position summary
About our company
Introduction
Job description
Main purpose: To provide financial administrative support to the Finance and Civil Litigation Unit (“the CLU”) of the SIU by ensuring invoices are submitted on time for payments. Administer day-to-day payments and reconcile any outstanding invoices to ensure financial accuracy and compliance.
Key performance areas (Include but not limited to): Following up with counsel to submit invoices regularly, particularly during mid-year and year-end periods. Liaise with the SIU CLU to submit invoices to the Office of the State Attorney (OSA) financial office for payment. Compile accrual listings for unpaid invoices to enable processing within the finance system. Reconcile accruals against actual payments to prevent duplication of costs. Receiving schedules of payments from OSA and other panels of attorneys and processing them in the Finance business unit after adding relevant project and other GL codes. Reconciling outstanding invoice schedules monthly.
Technical skills: Proficiency in MS Office, specifically Excel and Word. Knowledge of the finance system will be an added advantage. Strong analytical skills. Attention to detail. Strong communication skills. Taking of initiative and problem-solving. Planning and organising. Client service orientation. Prioritisation and meeting deadlines.
Required knowledge and Behavioural (include but not limited to): Knowledge of network systems, computer hardware and Windows operating systems. Inquisitive. Team player. Attention to detail. Accuracy. Deadline driven. Customer-focused. Work under pressure. Results-oriented.
NB: Shortlisted candidates will be required to do an Excel test as part of the interview process.
Minimum requirements
PLEASE NOTE:
· The appointment of candidates will be at the Unit’s sole discretion, and the Unit reserves the right not to make an appointment.
· The SIU is an Anti-Corruption Investigating Unit and requires applicants to make a full and frank disclosure in their application form.
· Fraudulent qualifications or documentation will automatically disqualify candidates.
· All candidates will be subjected to integrity screening procedures, and a favourable end report is essential.
· Other critical positions may be subjected to vetting procedures after appointments.
· Correspondence will be limited to shortlisted candidates only. Please be advised that applications received mean that processing may take some time. Candidates who have not been contacted within three (3) months of the closing date should consider their applications unsuccessful.
· POPIA disclaimer: In line with the Protection of Personal Information Act, 4 of 2013, by applying for this position, it is accepted that you have consented to your personal information being used and kept for processing your application. The SIU will ensure the protection and safeguarding of personal information. All information collected will not be shared with any third parties or used for purposes other than the intended purpose.
· The SIU is committed to equality, employment equity and diversity. Preference will be given to persons from designated groups, in particular Africans, Coloureds, and people with disabilities, in line with the SIU Employment Equity Plan.
· The SIU will not compensate any relocation costs for appointed incumbents.
· The salary offered will be in line with SIU-approved salary scales, which may change subject to relevant approvals and annual increases.
· Late applications will not be considered after the closing date.